Bursars Office Information

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The responsibility of the USA Office Bursar is to issue refunds of loans, credit student accounts for changes, and accept payments from students.

Below is an excerpt from the Q&A page of the usa office web site regarding payment procedures:

Q: What are the payment procedures for tuition and dorm?
A: All payments should be made to the USA Office by check or wire transfer in US Dollars.  There are special requirements for Canadian payments.  Your student account statement (online and paper) has all the relevant details for payment.

Q: What are the special requirements for Canadian Checks?
A: Canadian personal checks, even drawn on US Funds accounts, are not accepted.  They incur special handling fees when deposited to a USA bank, at a high percentage.  Not all bank checks from Canada are accepted either.  A proper bank check must have the name of a United States Clearing bank written on the front or back of the check.  These checks can usually be obtained if you ask for a bank check "Drawn on a US Account".  Additionally, there will be a 10 digit ABA number encoded on the bottom of the check.  Commonly, checks from TD Canada Trust and CIBC have not been a problem as long as they bear the name of a United States clearing bank. 

Q: What are the due dates for payment?
A: All tuition and fees need to be paid at the beginning of the school year.  Dates vary depending on the program and year or study. Refer to the Student Guide for further details.

Q: Are there any extra fees?
A: The only extra fees which students may be charged throughout the school year are for additional courses, exam re-takes, dormitory damage/telephone usage fees, and extra months in the dormitory.

Q: If I move out of the dorm, who must I inform?
A: You must inform the dormitory administration, as well as the dean's office and the USA Office Bursar. You will also need to provide your new address and telephone contact information.  In order to obtain refunds for the dormitory, the USA Office must be notified by the financial office at Fredry that you are eligible for a refund.  This process can take time, as the dormitory administration must inform the financial office at Fredry who will in turn inform the USA Office Bursar.  Once the USA Office Bursar is informed of the refund amount, then your refund will be sent.  You need to inform the USA Office Bursar where you need the refund sent, and in what form.

Q: Does the school offer a payment plan?
A: No.  Requests for deferred payment or payment arrangements can only be granted in special circumstances through the President's Office.  Such approvals need to be documented and shown to the Dean's office.  The Dean's Office and USA Office do not have the ability to grant extensions.

Q: Can payments be made in Poland?
A: Yes they can, however we suggest that payment be made to the USA. This helps to avoid any billing issues